TERMS & CONDITIONS
(as at 1 June 2004)
Tentative Booking
A tentative booking will be
held, without obligation, for a period of ten working
days. Once this period has elapsed, we will endeavor to
contact you before we release the booking to other
enquirers.
Confirmation and Deposit
Confirmation of a booking
must be made in writing within ten days of the initial
booking by completing the Function Booking Form,
accompanied by the requested deposit.
Cancellation
If a function has to be
cancelled, written notification is required, and the
following terms will apply:
More than 60 days prior:
Deposit refunded
30-60 days prior: Full
deposit forfeited
14-30 days prior:
Forfeiture of the full deposit, and the client may be
liable to pay a cancellation fee equal to 25% of the
total cost of the function
48 hours-14days prior:
Forfeiture of the full deposit, and the client may be
liable to pay a cancellation fee equal to 50% of the
total cost of the function
Less than 48 hours prior:
Forfeiture of the full deposit, and the client may be
liable to a cancellation fee equal to 75% of the total
cost of the function.
Final Numbers
The guaranteed final number
of guests is required two clear working days prior to
the date of the function. This number represents the
minimum number of quests for which you will be charged.
Payment
Payment in full is required
prior to, or at the conclusion of, the function – unless
an account facility has been established with the Yarra
Valley Country Club management. Cash, cheque (made
payable to Yarra Valley Country Club) and all major
credit cards are accepted. Account holders will be
issued with an invoice which is required to be paid
within fourteen days of receipt. Late payment will
incur a surcharge on the original invoice of 5% for
every fourteen days or part thereof that the account
remains unpaid.
Prices
All prices are current,
inclusive of GST, and are subject to change upon
reasonable prior notice.
Function Times
The client agrees to
commence and conclude the function at the scheduled
times. If the function exceeds the agreed times
additional charges may apply. At the conclusion of the
function, the Yarra Valley Country Club allows an
additional half hour for guests to vacate the room.
Extra Time
An extension beyond the
specified duration will incur a surcharge, calculated on
the final catered numbers. The extended time and
associated costs can be arranged at the function in
consultation with the Duty Manager.
Catering
All catering services,
including beverages, are provided by the Yarra Valley
Country Club. No food or beverage is permitted to be
brought into or removed from the Club unless permitted
to do so by the Yarra Valley Country Club management.
Function Details
Menu and beverage
selections, starting and finishing times, room set-up,
audio-visual arrangements, entertainment and decoration
details are required to be finalized seven working days
prior to the function. A confirmation letter will be
forwarded thereafter by the Yarra Valley Country Club.
Room Hire
Room hire charges are
included in the food and beverage charges, unless
otherwise indicated.
Room Allocation
Upon consultation with the
client, the Yarra Valley Country Club management
reserves the right to re-assign rooms should the room
originally designated for an event become inappropriate
or unavailable.
Limit of Hire
The other function rooms of
the Yarra Valley Country Club will remain available for
hire by other groups and for the use of Yarra Valley
Country Club Members.
Damages
The client is financially
responsible for any damage or loss sustained to Yarra
Valley Country Club property prior to, during or after a
function by the client’s guests or any outside
contractors engaged by the client.
Responsible Service of
Alcohol
The Yarra Valley Country
Club management enforces the liquor licensing laws,
including the Responsible Service of Alcohol. Clients
must ensure that their quests comply with all liquor
licence laws, including the avoidance of drunkenness or
inappropriate behavior, and especially preventing the
consumption of alcohol by persons under the age of 18
years. The Yarra Valley Country Club management
reserves the right to exclude persons, without
liability, form a function.
Decorations and Technical
Requirements
Decorations and
audio-visual equipment, other than those available in
the function room, can be arrange through our function
co-coordinators and would be charged to the final
invoice for the function. No signage or display
material is to be nailed, screwed, stapled or adhered to
any surface in the function room.
Security
If, in the opinion of the
management of the Yarra Valley Country Club, it is
necessary to employ staff for the purpose of maintaining
security at any function to be held at the Yarra Valley
Country Club, our function co-coordinators will discuss
this with you and the cost of employing such staff will
be added to the final invoice for the function.
Bands/Entertainment
Our function
co-coordinators will gladly assist you with your
entertainment requirements and suggest suitable
entrainment. Alternatively, you may organize your own
entertainment. The Musician’s Award stipulates that
band members performing for four hours or more must
receive a main meal and soft drinks. A charge to the
client of $30.00 per band member will apply under these
circumstances.
Special Effects
Smoke machines and/or
pyrotechnics cannot be operated without the prior
authority of the Yarra Valley Country Club management.
Smoking Policy
From 1 September 2002,
guests will only be permitted to smoke in a nominated
area.
Surcharge
A surcharge of a minimum of
$300 will apply for functions with 20 guests or less in
attendance where Yarra Valley Country Club Venue Rate
has not been quoted separately.
Injury & Other Damage to
Persons
You are also responsible
for any loss, damage or injury caused by any person when
acting under your direction, order or control within
Yarra Valley Country Club or its environs in connection
with any performance during the Event or whilst
arranging an Event.
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